I have seen many people wondering about a kick-off meeting before the project. They don’t understand that why it is so necessary. They want to just jump in and get going.
Please consider this analogy.
Let us say you want to spend good time with your family at the beach. This is very high level requirement.
What you are going to do, you jump in your car and head out. But wait, you forgot the kids, where is Rahul? So first, get your team together.
Now you start out again … whoops, you forgot the map – you need a plan to get there.
OK, now we can go, but what if we get a flat tire? Do we have a good spare wheel? Don’t you think we need to manage these risks? The answer is yes. Do we have sufficient finance to refuel the vehicle till we reach the destination? We arrive at the lake, but UH-OH, the family wanted to go to the ocean. Were you successful? No. that means we need to alter the budget and re-plan to go to a beach. We need to talk about budget and sponsors before we start our journey.
If you don’t know where you are going, any road will get you there.
Who will read the map, who will drive, who will tune the radio? We need team commitment to tasks. What will you do if the forecast says it is raining at your destination? Can you go to a different beach within the time for your vacation? You need change management. Did you remember to bring your cell phone’s charger? If the answer is no and your phone is dead. What is your communication plan? You run into a detour and you are running low on gas. How do you plan to handle issues? And when the kids ask “How soon will we be there?” maybe you need to have a communication plan as well.
It is always recommended to have project kick-off meeting. Get the team together and meet with the stakeholders. Discuss the plan, where you are going and how to get there. Discuss risks and contingencies, communication plans, budgets, issue management. Obtain agreement and commitment.
Then track your progress, stay on the road and have a safe trip.
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